Last updated: 17 August 2026
OJP MilePilot · provided by OJP Applications Ltd
This Privacy Policy explains what information the OJP MilePilot mobile application ("MilePilot", "we", "us" or "our" in this policy, referring to the app and its operator) may process, why it is processed and how it is handled. MilePilot is operated by OJP Applications Ltd, a company registered in England (company number 12530029). Our website is https://ojpapps.com/.
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Who operates MilePilot
MilePilot is provided by OJP Applications Ltd. When this policy refers to "we", "us" or "our", it means OJP Applications Ltd. For any privacy-related questions about MilePilot, contact hello@ojpapps.com.
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What information MilePilot may process
MilePilot is designed to help you record journeys, mileage and expenses. Depending on how you use the app, it may process:
- journeys, including start and end locations, distance, and date and time;
- business or personal classification of journeys;
- vehicles you add;
- mileage rates and expense amounts;
- receipts, including receipt images, merchants and currencies;
- text extracted from receipts (for example through OCR);
- your preferences and app settings;
- reports you generate from the above.
Most of this information is entered, captured or imported by you. MilePilot does not access your bank account.
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Why the information is processed
MilePilot processes the information above to provide the features you use, including recording journeys, calculating distance and mileage estimates, organising expenses and receipts, and generating reports. Any mileage or reimbursement amounts shown are estimates provided for informational purposes only.
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Location data and permissions
MilePilot uses your device's location to record journeys, for example to determine start and end locations and calculate distance. Location is used for journey and mileage tracking, and is not used to collect location data unnecessarily.
If MilePilot offers automatic trip tracking, that feature may require location access while you are travelling and, on some platforms, background location permission so trips can be detected even when the app is not open. Background location is used only to the extent needed for automatic tracking. You can disable automatic tracking or location access at any time through the app and your device settings, and doing so will stop that processing.
If you choose not to enable automatic tracking, you can still record journeys manually. MilePilot does not continuously track your location unless automatic tracking is enabled by you.
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Local storage and transmission
By default, the information you enter or capture in MilePilot is stored locally on your device and stays on your device. It is not transmitted to us simply because you use the app.
Information may be transmitted only in limited circumstances, for example when you enable a feature that relies on an external service. Any transmission depends on the features you have enabled and the services you configure, as described below.
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Receipt OCR and AI processing
MilePilot may offer OCR (optical character recognition) or AI-assisted processing to read text from receipt images. If a feature you enable uses an external OCR or AI provider, the relevant receipt image and the information it contains may be sent to that configured provider so it can extract text on our behalf.
This occurs only when such a feature is enabled and a provider is configured. When such features are used, the external provider's own terms and privacy practices may also apply.
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Notifications
MilePilot may offer optional notifications, for example reminders about trips, expenses or reports. Notifications are controlled by you through the app and through your device settings, and you can turn them off at any time.
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Permissions used by the app
Depending on the platform and the features you use, MilePilot may request permissions such as:
- location access (including, for automatic trip tracking, background location where needed);
- access to photos or files, so you can import receipt images;
- permission to show notifications, if you enable them.
You can control these permissions through your device settings.
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Third-party services
MilePilot is distributed through the Apple App Store and Google Play Store, whose terms and privacy practices apply to your purchase and account with them. If you enable a feature that uses an external OCR or AI provider, that provider may process receipt content you choose to send, as described above. We do not sell your personal information.
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Retention
Information stored locally on your device remains there until you delete it or delete the app. Any information processed by a third-party service you have configured is retained according to that service's terms and our processing instructions, and only for as long as needed to provide the relevant feature.
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Security
We take reasonable measures to help protect information processed through MilePilot from misuse, loss and unauthorised access. No method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.
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Your rights
Depending on where you live, you may have rights in relation to personal information, including the right to access, correct or delete information, to object to or restrict certain processing, and to withdraw consent where consent is the basis for processing. To exercise any of these rights, contact hello@ojpapps.com.
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Deletion
You can delete journeys, expenses and other information stored by MilePilot at any time through the app, by clearing the app's data on your device, or by deleting the app. You may also ask us to delete personal information we hold about you by contacting hello@ojpapps.com.
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Children's privacy
MilePilot is not directed at children, and we do not knowingly collect personal information from children. If you believe a child has provided personal information through MilePilot, contact us at hello@ojpapps.com and we will take steps to address it.
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International processing
If you use MilePilot outside the United Kingdom, and you enable a feature that uses an external OCR or AI provider, information you send may be transmitted to, and processed in, countries other than your own, including the United States. We take reasonable steps to protect information when it is processed by third-party services.
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Changes to this Privacy Policy
We may update this Privacy Policy from time to time. The "Last updated" date at the top of this page indicates when it was last changed. Continued use of MilePilot after changes are made means you accept the updated policy, where permitted by law.
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Contact information
If you have questions about this Privacy Policy or how MilePilot handles information, contact:
- hello@ojpapps.com
- OJP Applications Ltd, ojpapps.com